5 Examples Of Termination Letters Done Right
Introduction
Behind the termination of an employee, there can be different reasons. Some of the reasons may be due to problems created by the employee. At the same time, other issues can be due to the employer’s inability to sustain employees. Any reasons or complications can result in the firing of an employee by their employer.
Is Terminating An Employee Simple?
The answer to the question is a big no. Terminating an employee is not about giving a random termination letter to the employee by the employer. The termination of the employee by the employer must be done under the law.
Employers must follow federal laws and give the employee a valid reason and essential documentation. Every single thing is required in order to do so under federal law.
The employer must take advice from an employment attorney in case of firing an employee in California. Also, employers must take care of the words they use while giving employees a termination letter.
So, by the next time someone receives a California termination letter, a whole set of federal laws are followed to give it to the employee.
Examples Of Ideal Termination Letters
Number 1: Financial Crisis
[Date]
Dear [Employee Name],
[Company name] is facing a financial crisis due to the lack of investors. It is becoming quite difficult for us to manage all our employees. Recently, we held a board meeting, and it was concluded that [No. of positions] positions required to be vacant. We regret to inform you that your position as [Name of position] is liable to be terminated from [Date of termination].
Our team will contact you for further processes and documentation. All your payments will be cleared after that. Our requirement cell will help you with job offers in other firms.
Please accept all the terms and conditions. It was good coordination from your side during your tenure.
Sincerely,
[Name]
Number 2: Misconduct
[Date]
[Employee Name],
We have been receiving a number of negligence from your side. Recently your team leader shifted you to an important project which involved our crucial clients. But even after several queries from the clients related to the project, there was no supportive response from our side. This has led to misconduct according to the terms of [Company name].
The board has decided that [Name of the employee] will be terminated and will no longer be part of the company by [Date of termination].
All pay and incentives would be cleared till the date by the HR of the [Company name].
Regards,
[Name]
Number 3: End Of Business Contract
[Date]
Dear [Name],
This is to inform you that your contract with [company name ] will be terminated from [Date of termination].
Throughout your tenure, you displayed excellent professionalism and timely delivery of all the tasks. Your coordination with [company name] and its employees resulted in achieving targets.
The HR head [Name] will contact you with further documentation. Additionally, we will clear all your payments. You will soon receive a termination letter; after that, you will not be accessible to any facilities previously provided by [company name].
Sincerely,
[Name]
Number 4: Lack Of Attendance
[Date]
[Employee Name],
This is to inform you that your contract with [company name ] is terminated from [Date of termination].
According to the terms and conditions of [company name], every employee must work for [no. of days] in a year, excluding all closed holidays. But the monitoring committee has seen your attendance as only [number of days], below the acceptable number of days. You were also alerted but did not pay attention and repeated the mistake.
The HR of [company name] will clear all your ways, and from [Date of termination], no relation with the company will be entertained.
Regards,
[Name]
Number 5: Acquisition Of The Company
[Date]
[Employee Name],
[company name] is undergoing acquisition by [company name which is acquiring the former company]. The process will be completed on [Date of acquisition].
Due to the situation, the board of [company name] has decided to terminate its employee, who will have no role, as there is no position according to their skills in the new company. We regret to inform you that all the employees on the post of [position name] will be terminated from [Date of termination].
You did excellent work during your tenure and received positive responses from your clients. Since a significant no. of employees will be terminated, the recruitment cell of the company will help all the employees with placements in other companies.
You will receive further details related to placement and all the clearings from [Name of the person who will contact terminated employees].
We wish for your prosperous and safe future.
Regards,
[Name]
Conclusion
So here we have seen the best examples of termination letters. Employers can use them according to the situation. But employers need to keep one thing in mind, and termination should be done by following federal laws.
